Administration Assistant

Job Type:
Permanent
Job Sector:
Admin, Secretarial
Region:
West Midlands
Location:
Redditch
Salary Description:
�21k per annum (full time equivalent)
Posted:
04/05/2018
Recruiter:
TalentSpa Recuitment
Job Ref:
Oak/Admin2

Administration Assistant

Location: Redditch, Worcestershire

Salary: �21,000 per annum (full time equivalent)

Shift: Monday - Friday 0900 - 1500

Hours per Week: 25 hours

Purpose of the Administration Assistant:

To provide general administrative support to the Executive Assistant, Commercial Director and Chief Operating Officer under supervisor from the Executive Assistant.

Key Tasks / Responsibilities of the Administration Assistant:

Principle Accountabilities & Objectives;

* Answer telephones promptly and use good judgement to distribute messages in a timely manner
* To include mailing, scanning and copying for management
* Maintain electronic and hard copy filing systems
* Manage calendars for all room bookings
* Manage pool car bookings
* Maintain car schedules, arrange servicing, MOT and tax renewals, liaise with insurance providers on overseas trips
* Organise refreshments/ buffet bookings for meetings
* Co-ordinate all travel arrangements for directors, to include hotels, flights and rail
* Co-ordinate log of all customer visits both off site and on site by liaising with Commercial team
* Completion of monthly expenses claims
* Raising purchase orders via the Concur system
* Maintain holiday records for directors and their teams
* Resolve office related malfunctions i.e. photocopier
* Provide annual leave cover on the main reception desk
* Provide cover for any absences of the Executive Assistant
* Exhibition registrations
* Assist in resolving any administrative problems
* Run errands to post office
* Conference call management and communication
* Project team support
* Email management and support as required
* Maintain office supplies
* Responsible for keeping inventory of all site keys

People/Personal Management;

* Create, maintain and build effective working relationship with peers and work colleagues, both within the department and throughout the company and build rapport with external suppliers and customers
* Ensure the department operates professionally
* Ensure complete confidentiality at all times

Information Management;

* Accurately record and store information
* Contribute to discussions to solve problems and make decisions

If you feel that you meet the above criteria of this Administration Assistant role then please apply now!

Contact Details:
TalentSpa Recuitment
Tel: 0844 8700 926
Contact: .
Email:

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