EA (12 month FTC - Mat Cover)

Job Type:
Job Sector:
Admin, Secretarial
Salary Description:
£40000.00 - £45000.00 per annum
Job Ref:

We are looking for a highly professional and experienced Executive Assistant to join our client a leading Real Estate company based in the West End. This is a fantastic Executive Assistant job opportunity supporting the COO and Head of Europe, ideal for someone who has proven executive support experience. ** The EA job role is to start ASAP and will be working on a 12 month FTC basis. Duties and responsibilities will include: Extensive diary management Setting up and coordination of meetings and conference calls (can be over several time zones), including room bookings, organising catering, equipment and transport Managing urgent queries Recording and forwarding urgent / important matters to managers when traveling Responding to mail, invitations etc Maintaining up to date filing system, including archiving off-site where appropriate/agreed; logging files on central filing system Organising extensive and complicated travel arrangements and visa's Receiving and filtering all telephone calls to Head of Europe Creating effective follow up system for files and emails for Head of Europe Maintaining contact database within Outlook and managing key contact list Liaising with the New York office and setting up weekly video conference calls with them Document preparation and coordination for meetings Processing of Expense claims Budget overview for office Reception cover where required on infrequent basis (generally one hour per week) and other duties as part of secretarial group Skills and experience required for the EA role: Proven EA / PA support experience working in a similar role, ideally for a global organisation Accustomed to liaising with VIP's & Senior Management Good working knowledge of Office applications: Word, Excel, Powerpoint Ideally have a Private Secretary's Certificate and/or other Secretarial Qualifications Effective time management to ensure deadlines are met and multiple assignments effectively managed concurrently Excellent organisational skills Morgan McKinley is acting as an Employment Business in relation to this vacancy. Please note that any references to salary or pay rates in this advertisement and in the salary refinement section are indicative only and should only be used as a guide.

Contact Details:
Tel: not in use
Contact: Kris Clare

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