Scheduling Assistant (Part Time FTC/Secondment) - resource planning

Job Type:
Job Sector:
Admin, Secretarial
£10,000 to £15,000 per annum
Salary Description:
£12,812 - £14,812 DOE
Job Ref:

As Scheduling Assistant, you'll provide comprehensive scheduling and coordination of Waking Night Cover service line within the Approved Premises (Probation Hostels), you'll support the Group Security Manager in the overall delivery of the control & relief security strategy

We operate in both central and local government.

Our wealth of experience means we are able to transfer best practices from the corporate sector to create better working environments in the public sector. We bring services that increase employee engagement, wellbeing and productivity to the public sector to help support government to deliver on its promised outcomes while reducing costs.

In a variety of other public services, including the emergency services, our goal is to improve service outcomes and reduce costs to the taxpayer.
Package descriptionInitial 6 (possibly 12) months fixed term contract or secondment opportunity with line manager approval - 25 hours per week.

Competitive salary of £12,812 - £14,812 DOE + benefits including bonus, pension, starting holiday entitlement of 20 days + statutory (8) pro rata, flexible benefits scheme - able to 'buy' additional benefits through salary sacrifice

As part of our commitment to improving the quality of life for our employees, Sodexo offers a flexible benefits scheme, allowing you to tailor a reward package to suit your needs which includes a technology scheme, private dental insurance, travel insurance, gym membership, Gourmet card, private medical insurance and the ability to purchase or sell annual leave to name but a few.

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster.
Main responsibilities
Schedule Waking Night (WN) service rotas, ensuring last minutes gaps/absences, as well as planned absences, such as annual leave, are covered by the deployment of appropriately trained personnel
Co-ordinate and approve/decline annual leave requests based on cover requirements; to proactively encourage the reasonable use of annual leave throughout the ‘holiday year’ amongst colleagues
Complete and submit UDC payroll forms/processes associated with scheduling the service, such as absences, overtime, annual leave etc
Ensure all time/workforce management systems are kept appropriately up to date, in a pro-active manner, ensuring that new starters are given access to the system, and leavers are removed
Monitor agency usage and ‘high demand cover’ areas, reporting back to the group security manager so that targeted recruitment can take place
Liaise with our third-party service partners to ensure a quality support service is achieved, and report any non-conformances to the group security manager.
Produce report summaries & management information

Full Job Description attached below
Ideal candidate

Clear & concise written work including report writing
Good analytical skills
Methodical and thorough approach to work and ‘big picture’ scheduling
Able to prioritise workloads & manage time efficiently and effectively
Data management & input
Organised & able to take the initiative
Ability to communicate effectively with all levels of employees and customers
Competent with different types of operational systems
Must have a high level of energy, drive and resilience as well as an ability to do things at pace without loss of accuracy
Good communication skills
Knowledge of workforce management systems and UDC

Highly desirable

Proven resource planning / scheduling in a similar contract based role
Proven experience of Timegate


About the companyIn the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to further engage ex-forces personnel and reservists.  Those applying for roles with us who meet the essential criteria advertised under the ‘ideal candidate’ on the vacancy advertised are guaranteed to progress within the selection process.

Contact Details:
Tel: 01276 687 000
Contact: Alison Birch

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