Assistant to Project Manager (Site Based) - Constr

Job Type:
Permanent
Job Sector:
Admin, Secretarial
Region:
London
Location:
Knightsbridge
Salary:
£25,000 to £30,000 per annum
Salary Description:
£25000 - £30000 Per Annum
Posted:
06/06/2018
Recruiter:
Lamb Personnel Ltd
Job Ref:
LP502

Assistant to Project Manager (Site Based) - Construction - £30k Knightsbridge
Lamb Personnel have an exciting opportunity for an experienced Construction Secretary/PA to work in a high-end retail establishment in Knightsbridge. You will have a minimum of secondary education that includes advanced computer skills and a proven solid experience in the Construction industry in a similar role. The position is deadline- oriented, where small details that are overlooked can cause big problems. Permits must be filed on time and subcontracting work scheduled accurately so projects aren't delayed. You'll need excellent organizational, communication and time management skills to assist project managers and project engineers with these tasks.

This opportunity would also suit someone looking to get into project management within the construction industry.

Monday - Friday - 8am-5.30pm

You will be offering full PA support to the Project Team, including the senior Project Manager for whom you will be required to take minutes of team meetings, prepare progress reports and project trackers as well as general administration duties for the team as a whole.
This position is an immediate start, based on a temporary basis in the first instance (maternity cover) with the potential to extend to permanent, with working hours of 8am- 5pm daily.

Key accountabilities include:

Clerical Duties: Your day-to-day tasks will include filing of bid documents, contracts, subcontracts, and purchase orders. Project foremen or supervisors may keep a daily project diary that you'll maintain. You will also be required to schedule meetings, maintain a staff calendar, distribute correspondence and prepare documents.
Regular drain down requests will be your responsibility: creating, saving and filing as well as tying together with invoices when received.
Night Log: Of primary importance, the night log should be issued twice daily to the team, and you will have sole responsibility for the content and accuracy of this key document. This entails liaison with all project managers, site managers and supervisors on a daily basis to update the ongoing works accurately and to amalgamate all new information ready to issue promptly at 5pm daily. You will also be responsible for issuing the marked up log every morning at 8am and following up on any queries or outstanding works noted by the night team.
E-mails: You will be expected to monitor and review all incoming e-mail correspondence for the project manager and keep a log of all urgent items or those matters that require a response. Draft responses will be prepared by yourself for review by the project manager and issue on his behalf. You will be expected to ensure that all urgent e-mails are highlighted and brought to his attention in a timely manner and to ensure that all pertinent correspondence is duly saved to the shared drive in the appropriate folder for future reference.
Specialized Duties: You will be required to process RFIs (requests for information) sent to project architects as well as Site Instructions and Drawing trackers, issuing relevant revisions appropriately and maintaining a robust filing system of all documentation. You will also assist the project manager by copying invoices for job costing and billing. The Occupational Safety & Health Administration (OSHA) has strict regulations on the posting of information for employees, and you will be responsible for posting workplace safety posters and main

Contact Details:
Lamb Personnel Ltd
Tel: 020 8894 1723
Contact: Aimee Weston
Email:

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