Finance & Operations Coordinator - Charity - Islew

Job Type:
Job Sector:
Admin, Secretarial
£15 to £18 per hour
Salary Description:
£15 - £18 Per Hour
Lamb Personnel Ltd
Job Ref:

Finance & Operations Coordinator - Charity - Isleworth £18 per hour - part-time, temp to perm

An opportunity has arisen to join a wonderful organisation, in the charity sector. We are searching for an efficient and effective professional to take ownership of the back office and finance function.

This would suit someone looking for a part time position, with their ultimate goal to work permanently for the organisation. You will need to be someone who can roll up your sleeves and be the eyes and ears of the organisation, professional at all time but with a caring in nature. You will need to be a self-starter, who can prioritise and manage the duties listed below.

Requested hours, 26-30 per week - these can be flexible


- To handle finance administration within the organisation
- To own and ensure all finance related activities are dealt with efficiently and correctly.


1. Finance Administration 2. - To record cash and cheque income received, including entry to QuickBooks and reconciliation to the Harlequin database.
3. - To download, enter and reconcile bank transactions in QuickBooks, recording and analysing income from all sources, including Standing Orders, JustGiving, MyDonate and Virgin Money.
4. - To maintain Gift Aid declarations and assemble data for Gift Aid claims.
5. - To issue thank you letters for general donations.
6. - To alert CEO and Fundraising team regarding larger amounts received for individual thank you letter or certificate.
7. - To prepare and fulfil cash and cheque banking.
8. - To manage, record and reconcile petty cash book and receipts.
9. - To check and process supplier, contractor and volunteer invoices and/or expense claims for authorisation.
10. - To investigate queries concerning income or expense items, including contact with suppliers where necessary.
11. - To produce monthly income report for Treasurer`s inspection and record income and stock journals on QuickBooks.
12. - To prepare invoices related to contract income including room hire and other suppliers, sponsors and contractors (including Borough Councils).
13. - To assist Fundraising team in analysing income received.
14. - To assist the CEO and Treasurer with any other accounting and book-keeping duties or enquiries.

1. Payroll and Pension Administration

- To manage finance aspects of payroll and pensions for TMC team in liaison with CEO and Treasurer (linked to Operations Coordinator role).


- To provide key support across all the back office functions of the organisation
- To develop and implement internal operational processes, working across all departments to strengthen and support more standardised and effective ways of working across the Centre.


Service Administration Support

- To liaise with the organisation regarding administration requirements to support TMC service delivery.
- To liaise with the Service Administrator role holder(s), to coordinate the administrative support for the work of the Centre.
- To prepare and distribute the monthly Centre activity timetable to the Centre`s clients and volunteers.
- To contribute to the elements of the Centre`s newsletter that relate to service provision.
- To control and re-order all supplies for the Centre and coordinate the distribution / installation of consumables, equipment and furniture as necessary.

Contact Details:
Lamb Personnel Ltd
Tel: 020 8894 1723
Contact: Aimee Weston

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