Executive Assistant - 6 Months FTC

Job Type:
Job Sector:
Admin, Secretarial
Salary Description:
£25000 - £32000/annum
Job Ref:

My client, a global Professional Services firm are looking for a strong Executive Secretary on a 6 month FTC!

*Support to an approximate ratio of 1:6 stakeholders.

Your Duties would be:

• Full Diary and inbox management as required

• Drafting replies to incoming correspondence

• Attending meetings and taking minutes

• Meeting and greeting clients

• Carrying out research for client meetings

• Collecting and managing incoming posts

• Booking travel and accommodation, and compiling detailed itineraries

• Advocating the use of internal venues and fine dining

• Booking meeting rooms, equipment and catering (including virtual meetings – Halo/WebEx/Net Meetings)

• Organising events where appropriate

• Organising internal and external meetings/conferences/functions in person, via Video Conference, WebEx and Halo

• Taking messages and dealing with queries

• Inputting expense claims

• Updating our Client Relationship Management system (CRM)

• Copy and audio typing

• PowerPoint production

• Liaising with create graphic services for client documents

• Producing Excel spreadsheets

• Liaising with document production

• Ordering IT equipment

• Providing IT access

• Submitting IT requests (creating distribution lists, folders etc)

• Creating bills and reports in our finance system, SAP

• Visa applications

• AMEX applications

• Ordering audio Conferencing details

• Ordering business cards

• Arranging couriers

• Maintaining Filesite/Document Management System (DMS)

• Photocopying

• Archiving

• Booking desks

• Booking parking

• Any other ad-hoc duties as directed

• Liaising with the Central Team to aid with task delivery

If you feel you fit the above criteria, please apply today.

Due to a high volume of responses we cannot respond to everyone, we can only contact the successful candidates. If we do not contact you within a week, please assume your application has not been successful.

Huntress Search Ltd does not discriminate on the grounds of 'protected characteristics' as defined under the Equality Act and other relevant UK legislation.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK

Contact Details:
Tel: not in use
Contact: Kris Clare

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