Executive Assistant

Job Type:
Job Sector:
Salary Description:
£15 - £20/hour
Job Ref:

Executive Assistant -

Key Responsibilities

Main job tasks:

• Diary management

• International travel booking and itineraries via Pearson’s online booking tool and/or travel agent (Capita)

• Organising trips, checking out visas, hotels

• Supporting managers in setting up new starters and processing leavers (e.g. set-up / closing of IT accounts and business systems such as corporate card, travel & expenses accounts, ensuring correct IT equipment is sent to new starter / returned by leaver, etc.)

• Create/transform presentations and documents into clear, neat and well organised business communications to engage internal/external audiences

• Support events organisation and logistics such as quarterly results, AGM, other team events

• General administrative programme support for Corporate Affairs teams in the London office

• Follow up of the budget via systems and regular catch ups with finance and processing expenses for SVP and VP

Ad hoc duties may include:

• Raising purchase orders and processing invoices via new system, Coupa

• Occasional stationery ordering, arranging couriers, raising Facilities calls for maintenance issues, etc., booking meeting rooms (via Concierge or team meeting room Google calendar, meeting/greeting guests, arranging building access, etc. Candidate profile

• An experienced and autonomous PA / EA who is highly organised, able to plan ahead and used to managing a heavy workload • Experience of international diary management across multiple time zones, as well as handling all aspects of travel booking, processing expenses and generally keeping things running smoothly

• Able to quickly pick up and become competent in new IT / business systems

Essential Skills and Qualifications

• At least 4 years’ PA / EA experience

• Experience of effectively handling confidential and sensitive data

• The ability to quickly master new IT systems (e.g. invoicing, travel booking systems)

• Intermediate to advanced skills in core Microsoft Office applications (Word, Excel, PowerPoint) and cloud based applications such as Gmail, Google Drive and Google Docs

• Attention to detail and a high degree of accuracy

Desirable Skills and Qualifications

• Experience of working in an open plan environment in a large global organisation

• Familiar with Oracle E-Business Suite (particularly in relation to expenses)

• Degree educated

• Interested in education

Sean Adams - (Apply online only) /

Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. It is a company within the Allegis group of companies, the fourth largest staffing group in the world, (collectively referred to as the "Allegis Group"). TEKsystems, Aston Carter and Aerotek are trading names of Allegis Group Limited. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Statement available at (url removed) Please note when you give us your data, we will share it within Allegis Group and this involves the transfer of such data outside the European Economic Area, subject to the protections described in the Allegis Group Online Privacy Statement

Contact Details:
Tel: not in use
Contact: Kris Clare

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