Secretary

Job Type:
Contract
Job Sector:
Admin, Secretarial
Region:
Europe
Location:
Ipswich
Salary Description:
�18,000-�20,000 per annum (Pro-rata)
Posted:
25/06/2018
Recruiter:
TalentSpa Recuitment
Job Ref:
TD/CC/ST

Secretary

Location: Ipswich

Role Type: Fixed-Term (9 Months), Full-Time

Salary: �18,000-�20,000 per annum (Pro-rata)

Purpose of the Secretary role:

As the Secretary you will be responsible for providing support to the members of the Midlands & Anglia Agency team in the form of secretarial, administrative, PA and reception duties.

Duties and Responsibilities of the Secretary:

* Checking team diaries and updating reception daily with staff locations;
* Arranging meetings in-house and offsite;
* Booking rooms, restaurants and conferences;
* Preparing expenses for the team and ensuring all information is correct before submitting to Finance;
* Maintaining staff sickness and absence records;
* Arranging team travel, hotels and car hire;
* Preparing mid-month fee account projections, raising fee accounts, creating debtors reports, updating pipelines and maintaining cash schedules;
* Maintaining information on Salesforce;
* Preparing, formatting and proof-reading documents and binding for presentation;
* Preparing presentations on Powerpoint;
* Creating ad-hoc letters, including copy typing and audio typing;
* Attending meetings and recording minutes.

Requirements of the Secretary:

* GCSEs or equivalent at Grade C or above in Maths and English;
* Minimum of 2 years' experience in an Administrative role;
* Excellent knowledge of Microsoft Office;
* Numerate;
* Audio typing and copy typing skills;
* Strong verbal and written communication skills;
* Highly organised and self-motivated;
* Knowledge of the property industry would be beneficial;
* Knowledge of Salesforce would be beneficial.
* Polite and professional;
* Proactive, organised and meticulous;
* Enjoy working in a fast-paced environment;
* Flexible and adaptable, responding well to change;
* Able to work autonomously;
* Able to effectively prioritise workload;
* Strong team player;
* Able to work under pressure and to deadlines.

If you meet the requirements and feel that this Secretary role is right for you then please apply today!

Contact Details:
TalentSpa Recuitment
Tel: 0844 8700 926
Contact: .
Email:

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