Sales Office Project Administrator - (Leven)

Job Type:
Job Sector:
Admin, Secretarial
North West, Wales, Scotland
Salary Description:
Dependent on Experience
Job Ref:

JOB TITLE: Sales Office Project Administrator

LOCATION: Leven, Fife


SALARY & BENEFITS: Salary depending on experience 

WORKING HOURS: Full Time - Monday – Friday based on a 38 hour working week

THE COMPANY: Our client, established in 1884, is a world-leading process solutions company, providing technologies, solutions, services and innovations to meet the specific requirements of their customers in the chemical, pharmaceutical and other process industries. Their engineering and manufacturing facilities are located around the globe.

Key Responsibilities of a Sales Office Project Administrator to include:-

• Log all Original equipment and Reglass enquiries and create paper/electronic file
• Order entry of all OE and Reglass orders into our client’s M3 System. Create paper/electronic file and Distribute Change Order instructions
• Liaise with Finance department regarding advance payments, bank guaranties, proforma invoicing
• Ensure Finance department receive all the necessary documentation to apply for an Individual Export Licence
• Ensure that all the end used statements are up to date for the Open Export Licence
• Liaise with Engineering department during drawing approval phase
• Progress reports to direct customers for equipment ordered
• Direct contact with the end user with regards to FAT visits. Liaise with production and QA
• Direct contact with the end user with regards to shipment of the equipment.
• Liaise with the shipping department.
• Liaise with QA regarding non-standard documentation requirement
• Support Sales After Market during holiday periods
• Arrange Technical Seminar twice per year

THE CANDIDATE: The ideal candidate will have previous experience working in a engineering or manufacturing environment. Excellent organisational and time management skills are the key for success within this position of Sales Office Project Administrator. This position is based in Leven in Fife. You must be a confident individual with excellent communication skills and a good working knowledge of MS Office.

Key experience essential for the role of Sales Office Project Administrator based in Leven, Fife:

• Will live within a commutable distance of the Leven, Fife area
• Ability to communicate with all disciplines and levels within the organisation
• Be able to work on own initiative as well as part of a team
• Product knowledge / experience of shop floor and stores workings would be highly beneficial but full training will be given.
• Good computer skills including ERP Systems and MS Office packages would be an advantage, although full training will be given.
• Good organisation skills

Does this sound like you? If yes and you would like to apply for the Sales Office Project Administrator position then please hit the apply now button.

You will then be sent to an online questionnaire to support your CV and application, please fill in the details and we will be in touch to advise you of the next steps.

Contact Details:
Tel: 01733 427 182
Contact: Glenn Jones

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