Portfolio/Office Coordinator

Job Type:
Job Sector:
Admin, Secretarial
£22,500 to £22,500 per annum
Salary Description:
£22500 - £22500 Per Annum £6000 OTE Commission
Lamb Personnel Ltd
Job Ref:

Lamb Personnel are representing a well established Estate Agents based in the Mortlake/Putney/Barnes area. They are looking to recruit a Portfolio/Office Coordinator to join they professional and dynamic team. Your duties will include:

- Organise maintenance and repairs

- Arrange quotes for works as necessary

- Visit properties to check the condition and progress of major works

- Approve contractor`s invoices for payment and post on Propco for payment

- Ensure a valid landlords gas safety certificate is in place for all managed properties

- Organise regular property inspections as required

- Maintain accurate file notes

- Update and maintain management details on Propco

- Liaise with insurance companies on behalf of the landlord where instructed

- Process any change of sharer or tenant leaving early procedure

- Forward inventories, check in and check out reports to landlords and tenants

- Mediate between landlords and tenants as to deductions to the security deposit and to advise on fair deductions

- Administer return of deposits to tenants

- Prepare relet sheet and information for the lettings department

- Organise end of tenancy procedures and works where necessary

- Advise landlords of rent arrears as requested by Accounts Department

- Follow up tenants in arrears of rent as requested by Accounts Department

- Ensure all renewals admin is dealt with according to Tenancies

- Provide full secretarial and administrative support to the Manager and team.

- Ensure all company procedures are adhered to

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

Start Date ASAP Salary £22,500 per annum + £6,000 OTE Commission Hours of work Working Mon-Fri: 8:45am - 6.00pm.

Location Putney, Barnes, East Sheen

- Must live locally or within a reasonable commute to South West London.

- Well presented, excellent customer care skills.

- Fluent in spoken and written English.

- Computer literate.

- Good organisational skills.

- Knowledge of Propco enterprise Software is desireable but not essential

Contact Details:
Lamb Personnel Ltd
Tel: 02088941723
Contact: Kate McLoughlin

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