Senior Administration Officer

Job Type:
Job Sector:
Admin, Secretarial
South West
Salary Description:
Up to £21,000 per annum Dependent on Experience
Job Ref:

Our client based in Gloucester are looking for a Senior Administration Office to join their team on an ongoing temporary basis for approximately 8 months.  This fantastic, non-profit charity who provide services to families and young people in the local area. Their focus is the wellbeing of children and young people and giving them the best start in life. An interest in this area would be hugely beneficial.  The purpose of this role is to manage a small centre and the admin staff within it, or to support the Office Manager in a larger building. The successful candidate will need to comply with and understand the relevant safeguarding policy and procedures and take action as appropriate in relation to children and vulnerable groups regarding matters of safety, protection and well-being. This role will involve:  To manage the admin support within a small centre, or assist with managing admin support within a large centre, working closely with managers to ensure the admin functions for the building are delivered To maintain high quality reception and customer areas for young people, other users and partner organisations and ensure that a high level of customer care is provided To prioritise workloads and allocate admin tasks to meet business needs To design and maintain administrative procedures in line with business needs taking into account external requirements and standards Deputise for the Office Manager (if applicable) To provide training and support to staff and ensure that staff have clear work plans and objectives To support a range of teams ensuring that they receive the administrative support they need to function on a day-to-day basis To provide support with financial matters including on-line shopping, petty cash and accurate recording of purchases for budget monitoring purposes To facilitate meetings including booking rooms and venues, sending invite letters, taking minutes and preparing agendas To support building management duties and manage Health and Safety requirements To be responsible for the accurate input and monitoring of data onto relevant databases Creation and maintenance of filing and recording systems, including statistics and monitoring as appropriate To respond and deal with queries via telephone, email and in person providing a high standard of customer care To adhere to all Health and Safety policies and procedures and other policies and procedures applicable to employees To safeguard young people and vulnerable adults Ensure adherence to the company’s Equalities and Diversity policy General administrative duties The ideal candidate will have: NVQ 3 in Business Administration or an appropriate equivalent qualification Educated to GCSE level in Mathematics and English at C or above or equivalent Excellent customer service skills and experience of managing difficult customers effectively Experience of providing services to young people Experience of developing and implementing administrative systems Experience of line management Excellent ICT skills including Microsoft Office packages – Word, Excel and PowerPoint Ability to organise own work and develop effective systems and processes for others Ability to be flexible and work evenings/weekends as required. Prepared to work from other offices as/when required Understanding of safeguarding young people and vulnerable adults and an ability to demonstrate how this applies to their work Have a positive attitude, be flexible and with an adaptable approach to challenges Committed to continued self-development and willingness to participate in training If this role is of interest to you GET IN TOUCH! This role is to start immediately, so if you match the description and have a passion for helping others APPLY NOW! WE NEED YOU! This fantastic opportunity will pay up to £21,000 per annum + Benefits. To ensure that your application receives the fullest possible attention, it is essential that you consider carefully the role that you are applying for, and then ensure that your CV contains all relevant information about yourself in relation to that role. This is important because, in the present economic climate, we receive a great many applications and are unable to respond to them all. Hence, if you do not hear from us within one week, we regret you must conclude on this occasion your application has been unsuccessful. As a local Recruitment Agency you will be required to attend a meeting with ourselves at our offices in Cheltenham prior to your details being passed onto our clients. Candidates need only apply if you are within an hour of a Gloucestershire postcode or already have plans of relocation to the Gloucestershire area in place. Truly Tailored Recruitment Services are an equal opportunities employer and encourage applications from all areas of society.

Contact Details:
Tel: not in use
Contact: Kris Clare

You may return to your current search results by clicking here.


This website uses cookies. Read our cookie policy for more information. By continuing to browse this site you are agreeing to our use of cookies.

Latest Job Listings