Administration Assistant

Job Type:
Job Sector:
Admin, Secretarial
£15,000 to £20,000 per annum
Salary Description:
Up to £20,000 + benefits
Job Ref:

Sodexo Energy & Resources has a fantastic opportunity for an Administration Assistant to support a strategic global account. As well as providing administrator support for functions within the E&R Business the role will also include the manning of the Help Desk for Technical Services customer requests.
Package descriptionSalary up to £20,000 depending on experience + benefits
Main responsibilities
Ensuring that any training and competency requirements for the engineers are kept up-to-date.
Coordination and procurement of works, materials and equipment with sites and suppliers
Preparation of job cards and purchase orders on current databases
Resolution of purchase orders / invoice / billing queries and disputes
Maintenance of equipment details and specifications in current databases
Preparation of reports and updates on works for clients
HR function for department – providing holiday / sickness cover via agencies or within existing workforce where possible as required
Inputting engineers timesheets into payroll system
Regular housekeeping of electronic records, file storage and various document / activity tracker
Preparing any other admin based request, i.e. presentations, analysing data.

Ideal candidate
Proficient with Microsoft office applications (including Outlook, Word, Excel, Publisher, PowerPoint and Visio)
Excellent numerical and verbal skills
Excellent communication, organisational and administration skills, including editing skills and a keen attention to detail
Exceptional customer service skills
A flexible “can do” attitude

About the companyIn the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to further engage ex-forces personnel and reservists.  Those applying for roles with us who meet the essential criteria advertised under the ‘ideal candidate’ on the vacancy advertised are guaranteed to progress within the selection process.

Contact Details:
Tel: 01276 687 000
Contact: Davina Healey

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