Office & Facilities Manager (12 Month Contract)

Job Type:
Contract
Job Sector:
Other
Region:
London
Location:
Unspecified
Salary Description:
Up to £40,000
Posted:
10/12/2019
Recruiter:
ATTB
Job Ref:

Maxwell Stephens have been assigned by a leading property company to recruit for an Office & Facilities Manager to join their office for a 12 Month contract to cover Maternity Leave. Key Responsibilities · Oversee and manage the general administration, reception and office functions of the Head Office, ensuring it runs smoothly · Line management responsibility for the front of house Receptionist and Office Co-ordinator · Work with direct reports to support their performance development · Set the priorities and manage the administration team, receptionist, office co-ordinator, PA’s · Own, oversee, develop and manage administration processes, implementation and maintenance of systems and office procedures including incoming calls and visitors, office access, allocation of entry fobs, car park passes · Manage external suppliers, negotiate contacts, supplier selection for office suppliers, and liaising with sites office in order to implement improvements to the way the business runs · Co-ordinate office floorplans/seating arrangements, liaising with teams as to requirements · Co-ordination of invoicing and PO approval for admin related purchases. · Managing arrangements for ordering FF&E and IT equipment for division · H&S Risk Assessments including contractors works, young people and expectant mothers · Assist with new joiner inductions informing new joiners of office and facilities processes, setting up IT, permits, access to facilities. · Monitor, manage and arrange routine maintenance and emergency repairs for all equipment within office and communal areas · Conduct the role of a Chief Fire Marshal during fire drills, manage fire drill evacuation procedures, oversee fire alarm tests, report and resolve any issues · Be proactive in problem solving and in getting what you need from others in the office Facilities Management: · The strategic review and development of facilities management processes · Management of office, along with involvement in 5 associated offices · Co-ordination of planned preventative maintenance and reactive maintenance · Procurement and contract management · Oversight and supervision of contract works · Carrying out or arranging health and safety risk assessments and reviews to ensure H&S standards are maintained, and generally ensuring the safety and well-being of staff · Ensuring statutory compliance relating to M&E and general legislative requirements · Implementation and amendment of Standard Operating Procedures (SOP’s) · Managing and leading change to ensure minimum disruption to core activities · Directing, coordinating and planning soft FM services such as security, cleaning, maintenance, waste disposal and recycling · Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences calmly and effectively · Progress reporting to management team and the Board of Directors Person Specification · Educated to at least A level standard (or equivalent) · Office Management Certificate/Diploma preferable · ABIFM/MBIFM qualification or working towards these. · Health and Safety regulatory knowledge, preferably; NEBOSH General / Construction certificate / diploma or passed a four-day IOSH managing safely course · Have valid First Aid, Fire Marshal and preferably DSE Assessor certificate · Facilities and Office Management experience in a professional services or Corporate HQ environment · People management experience · Experience of contract and budget management · Demonstrate excellent written and verbal communication skills · Can calmly and effectively problem solve resulting in the best possible outcome for all parties involved

Contact Details:
ATTB
Tel: not in use
Contact: Kris Clare
Email:

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