HR Administrator - Richmond - Up to £25k FTC

Job Type:
Job Sector:
Admin, Secretarial
Richmond Upon Thames
£22,000 to £25,000 per annum
Salary Description:
£22000 - £25000 Per Annum
Lamb Personnel Ltd
Job Ref:

HR Administrator - Richmond - Up to £25k FTC

Our client, a leading company in the restaurant/catering industry, is looking for an experienced HR administrator to join their busy, friendly team at their offices based just outside Richmond. This position would suit a person, who has had similar experience, preferably from a retail background. This is a fixed term contract, up to 1 year, with a strong possibility of going permanent.

Role Purpose
Reporting directly into HR Manager, with a `dotted reporting line` into the Operational Training Manager, this role will support the Operations Team via an efficient and effective administrative service, acting as the first point of contact for all internal and external HR, Recruitment and Training requirements.

Key Accountabilities and Responsibilities

- Training Support
- Management of the LMS platform, recording all delegate training results.
- Monitor all mandatory training (induction, driver safety, food safety, etc) and notify operations team where non-compliance places the business and our customers at risk.
- Check colleagues training files on the LMS, ensuring colleagues are receiving the correct pay rate in line with their learning pathway/training completion.
- Produce training reports for the HR Manager as required.
- Liaising with the managers to ensure delegates have joining instructions and will be attending courses
- Updating colleague`s attendance records and maintaining the course registration file
- Monitoring and following up all 'no-shows` and course cancellations
- Proactively rebook delegates and update the relevant records in the learning management system
- Prepare course materials for trainers ahead of scheduled training
- Delivering in-store training for managers on how to use LMS system
- Deliver company induction sessions with opportunity to deliver basic briefing/training sessions to store teams as experience develops.

Recruitment and On-boarding Support

- Work closely with Store Managers to effectively understand local recruitment needs
- Manage all instore vacancies across all recruitment platforms - Change Work Now, Indeed, Gumtree, etc
- Conduct all application initial screening for instore roles (CV sifting, initial documentation checks, etc), arrange interviews, etc
- Manage sensitive candidate data in accordance with data protection regulations.
- Act as first point of contact for all recruitment queries.
- Support Store Managers to ensure colleagues receive a positive on-boarding experience.

- Manage the administration of the colleague benefit `The Box`; ensuring all new starter and leavers are processed correctly and answering colleague queries.

Human Resources

- Support the HR Administrator to: - Create and maintain new starter/leaver records in a timely manner - Ensure 'Right to Work' documents and visas are received before colleagues` start date and a robust system is in place for checking expiry dates of visas/work/driver permits. - Ensure complete colleague personal records are maintained, including all new starter documentation (Passport, references, contracts etc.), job descriptions and ensure accurate records are kept up-to-date (pay review letters, one2one review records, etc)
- Act as the first point of contact for day-to-day telephone/email queries from managers/colleagues, including payroll queries, HRMC queries, etc.
- Maintain colleague holiday records and ensure operations team

Contact Details:
Lamb Personnel Ltd
Tel: 020 8894 1723
Contact: Aimee Weston

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