Project Co-ordinator

Job Type:
Job Sector:
£22,000 to £27,358 per annum
Salary Description:
�22,000-�27,358 per annum + company performance related bonus
TalentSpa Recuitment
Job Ref:

Project Co-ordinator

Location: Pinner, HA5 5NE

Salary: �22,000-�27,358 per annum + company performance related bonus

Hours of Work: Monday to Friday 9am-5:30pm

About the Company:

PromoVeritas are the independent promotional verification specialists - we use our care, knowledge, expertise and passion for detail to ensure that all types of promotion via whatever medium are shaped and delivered fairly, securely and in compliance with the law and general best practice. In this way, we protect both the interests of the brand, their agencies and also the consumer, who with increased confidence about the fair operation of the promotion, would be more likely to participate.

So on a day to day basis we are busy advising on and influencing the development of clients' promotions, judging competitions, running prize draws, implementing 'Willy Wonka' style instant wins and overseeing voting for major TV shows. Our client base includes Pepsi, Walkers, ASOS, Barclays, HTC, Pringles, Kellogg's and over 200 more with a large part of work coming from projects run overseas - 50+ countries in 2015 alone.

Due to continued expansion we are seeking to fill an important and challenging role in our Project Team.

Project Co-ordinator Responsibilities:

* Identifies what needs to happen (across multiple services) when and makes it happen. Calculates and schedule dates. Plans for self and others
* Prepares project plans and procedures - tasks, dates and responsibilities for allocated jobs
* Identify when suitable to involve external auditors and briefs them.
* Document project issues, risks and opportunities
* Creates and updates project data reports
* Provides input to project review / closure reports
* Identifies suitable colleagues handle duties during absence and brief colleague on requirements. Content includes issues as well as tasks.
* Communicate with client contacts via email and phone, both inbound and outbound, proactively and reactively
* Able to spot project issues / problems, identify causes and possible solutions. Implements remedial actions.
* Occasional attendance at client conference calls and meetings with Project Manager or when services are agreed, with Client Relationship Manager.
* Tailors communication style to client needs.
* Undertake different types of prize draw from different data sources and methods, identifies and applies inclusion / exclusion criteria.
* Identifies and applies suitable processes for judging. Drafts judging briefs. Personally undertakes agreed judging.
* Creates winner communication copy including phone scripts, email message templates and FAQs, and tracking documents.
* Understands and inputs to online admin sites for using entry data.
* Contacts and replies to winners by phone, text and email
* Record all contact and process steps with winners via project specific winner tracking documentation / spreadsheets / databases
* Populate project data reports
* Keep our Business system up to date and inputs to improvement opportunities
* Identifies and implements prize research approach (features, timescales and costs) including some supplier negotiation on charges
* Creates draft purchase orders accurately and on time
* Briefs suppliers, supplies data and monitors performance
* Undertake occasional on site auditor duties for example, at printing and production sites around the country, or occasionally overseas
* Complete timesheets in real time and uses client proposals

Contact Details:
TalentSpa Recuitment
Tel: 0844 8700 926
Contact: .

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