School Office Manager

Job Type:
Job Sector:
South West
£21,500 to £25,500 per annum
Salary Description:
£21500 - £25500 Per Annum
Additional Resources
Job Ref:

School Office Manager, Bristol

Salary: £21,500 - 25,500 per annum, depending on experience
Hours: 40 hours per week (52 weeks - this is NOT a term time only role)
8am - 5pm on Mon, Tues, Thurs & Fri and 9.30 - 6.30 on Weds with one hour for lunch

The Department
The School Office provides administrative, data and secretarial services and support to the School's staff, both internally and between the School and parents. This includes all usual methods of communication including printed, electronic, face-to-face and by telephone. Much of the School's recordkeeping is centred on its core pupil database and maintenance of the integrity and accuracy of data is paramount. The School Office also includes the School's vital Reception function. This is a busy role, where the post-holder will have to think on their feet and use their initiative in a fast moving and demanding environment.

To oversee the efficient administration of the daily functions and routines of the School Office and the smooth function of the School database (iSAMS) and related data management routines including overseeing scheduled work.

This opportunity requires a proactive, highly organised and committed individual, capable of organising and supervising all of the administrative activities that facilitate the smooth running of the School Office.


- Lead administrator in the School Office/Reception
- Primary point of contact for parents (and general enquirers)
- Be proactive with all emails and other communications
- Provide an efficient and regular secretarial service to members of SLT when needed
- Stand in for the Head's Secretary, Head's Executive Assistant and EA to the Bursary in the event of absence
- Give general administrative support via effective management of the School Office team
- Produce high quality documents, upholding the School style, which may include booklets, reports and handbooks
- Produce letters required by pupils as verification of their status in school
- Maintain the Fire Box documentation
- Offer full administrative support of events in conjunction with other team members including Parents' Meetings, Opportunities Fair etc.
- Minute any meetings as required, including Governors' meetings
- Manage the ordering of stationery
- Database Administration
- Manage the procedures for daily registration of pupils and associated checks
- Run reports from the School's Management Information Systems as required
- Work with the Network Services Manager to produce the annual Census (ISC & DfE)
- Monitor and manage School Office and Reception staff levels to cover for absences and peaks in workload, assisting with early morning, lunchtime, early evening and holiday cover for Reception where needed
- Line manage staff in the School Office Team, including temporary staff
- Support staff development, appraisal, CPD and training for School Office staff
- Be involved in the recruitment of School Office staff and other HR processes (including disciplinary matters) as required
- Co-operate with the Deputy Heads' Assistant's requests for with specific data required for inspections and other such governor or regulatory visits
- Hold team meetings to manage and co-ordinate the work of the School Office and Reception Team
- Delegate work to School Office and Reception staff and manage their workload and output
- Manage holiday requests and ensure adequate cover as required
- Liaise with the D

Contact Details:
Additional Resources
Tel: 0845 450 6635
Contact: Lucy

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