Group Fleet Administrator

Job Type:
Job Sector:
Admin, Secretarial
East Midlands
King's Norton
Salary Description:
TalentSpa Recuitment
Job Ref:

Group Fleet Administrator

Location: King's Norton, B30

Salary: Competitive

Hours of Work: Mon - Fri 8.30am-5pm

About the Company:

adi Group is a large, multi-disciplined, privately owned engineering company offering a single source, integrated service to provide Totally Engineered Solutions. We endeavor to be a responsible business and our main focus is our people, community, supply chain and our environment.

Group Fleet Administrator Responsibilities:

* Maintaining vehicle service, maintenance, MOT, Tax and V5 records and documents for company vehicles and pool cars.
* Ensuring Vehicle check records are completed and administering logs of the records.
* Escalating where the checks are not completed in line with the company process of escalation
* Processing driving for work applications and carrying out employee driving license checks in accordance with company policy.
* Managing the grey fleet checks, license checks and managing the copy of documentation for grey fleet such as insurance MOT and service history as required.
* Co-ordination and application of fines again employees and analysis of trends
* Administering and coordinating issue of new and replacement vehicles
* Co-ordination of pool vehicles and driver log
* Co-ordinating and administering the scheduled service and maintenance of company vehicles
* Co-ordinating and administering the repair of company vehicles
* Negotiate and establish repair cost or parts pricing with commercial vendors.
* Arrange hire vehicles as required
* Collation and analysis of information to include:
* Mileage and fuel costs
* Service schedules and maintenance histories
* Car availability and vehicle locations
* Process purchase requisitions and invoices associated with company vehicles
* Maintain company fleet records and documentation in accordance with company policy, legislative, health and safety requirements
* Attend meetings when required, e.g. programming meetings and team meetings
* Dealing with Insurance queries and reporting of incidents to the group insurers and the senior management team.
* Maintaining the insurance online database and the adi company vehicles log with any additions and removals of vehicles
* Co-ordination and Issuing of fuel cards

Group Fleet Administrator Requirements:

* 5 GCSE's or equivalent at Grace C or above (to include English and Maths)
* Proven administration experience
* Previous experience managing client orders and processing of invoices
* Strong PC skills in MS Office in particular Excel and Word.
* "Can do" attitude
* Be reliable and consistent
* Demonstrate a confident and determined approach
* Have a high degree of enthusiasm and self-motivation
* Demonstrate a methodical approach and ability to meet deadlines
* Have excellent time management and organisational skills
* Demonstrate a keen eye for accuracy and attention to detail
* Have a logical, precise and accurate approach to work
* Be able to work on own initiative and as part of a team
* Have strong problem solving skills
* Demonstrate a professional manner and dynamic personality with strong command of the English language
* Be resilient and able to cope under pressure
* Able to work flexibly and prioritise workload
* Have strong customer service and communication skills
* Demonstrate good numeracy and analytical skills

Group Fleet Administrator Benefits:

* 25 days holiday, including Bank Holidays
* Company Pension Scheme

Contact Details:
TalentSpa Recuitment
Tel: 01214512255
Contact: .

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