Streetworks & Office Administrator
The Role:
As our Streetworks & Office Administrator you will work with the team to ensure that works are carried out in accordance with the New Roads and Street Works Act 1991, (NRSWA). Assisting colleagues, and engaging with clients, on matters relating to Streetworks.
This is a rewarding role, aiding projects day to day and playing a key role in supporting the Southern Region to deliver its portfolio of works based in Tyttenhangar Park.
Key Responsibilities:
Key Accountability and Responsibilities
You will be responsible for issuing new Streetworks permits to the Street Manager system and managing each permit to it’s conclusion.
Maintaining awareness of commitments and undertakings and support efforts to manage the requirements to avoid breaches of legislation and compliance, to include
Starts/Stops
Site Clear
All registrations
24 Hour Defects
Interim permitting and allocating
In day progress chasing of teams
Extensions Reinstatement
Stakeholder Engagement
Ad hoc Admin
Request Extensions
Update Project Coordinator on job status
Maintain up to date and accurate schedule requirements
You will be responsible for: Opening, Coordinating and Closing of Streetworks alongside the Planning team
Co-ordinating with other 3rd parties e.g. Parking suspensions, Bus Stop suspensions, Road Closures etc
Coordinating and administering Section 50 licenses
Analysing and Responding to FPN's and Section 74 charges
Compiling reports for proposed and in progress works where required
Sending permit registrations where required
Support the project teams with planning related responsibilities associated with the management of their contracts and reporting requirements
Ensure central filing system is utilised and up to date
Provide support and input into company KPI’s
Respond to Highway Authority comments and modification requests
Send out daily reports on street works activity i.e permit status and registration updates
Participate and support the project teams in project and programme planning and progress meetings
Identify and maintain programme and schedule interface activities relating to NRSWA and the project
All other duties necessary for the successful completion of a project alongside the Project team
Assist with daily tasks in the office, receiving deliveries, managing collections, ensuring stationery supplies are maintained.
Collaborative Working
Build collaborative relationships internally and with the Client, to deliver business objectives, targets and outcomes.
Engage in companywide improvement and reviews meetings/workshops
Audit and Governance
Monthly commercial and project review of schemes
Audit compliance
Key Measures & Targets:
Barhale monthly and weekly reporting milestones are achieved
Contract milestones are achieved
Adherence to Business objectives
Deliver regional 3 Pillar KPI’s
Key Relationships:
Customers and stakeholders
Subcontractors and suppliers
Site team members and support departments
Current and potential clients
Person Specification:
The successful candidate is likely to meet the following criteria:
Essential
Good working knowledge of Microsoft suite of packages
Ability to communicate at all levels
Good interpersonal and person management skills
Ability to work well with others in a team and on their own
Thorough attention to detail
Desirable
Strong organisational skills
An ability to work proactively, accurately and to strict deadlines under pressure.
The appropriate candidate must be assertive and confident when liaising with Project Managers, Local Authorities and other stakeholders.
