Cost Clerk
The Role:
The role of the Cost Clerk is to support Contract Teams in the capture and allocation of cost to contracts and the management and review of accruals to reflect accurate Contract Costs to date.
Key Responsibilities:
Manage client relationships
Provide information for client/internal reports as required by commercial or site personnel
Effectively liaise with site teams, making them aware of key project cost information
Manage and facilitate the cost close out of projects, ensuring any outstanding issues/cost commitments are dealt with promptly
Communicate with quantity surveyors and site teams on any cost matters which may arise
Establish work breakdown structures on projects where required and implement a procedure that ensures costs are being correctly allocated to the structure
Liaise between the project team and the internal/external supply chain
Attend cost/commercial meetings required to fulfill the role
Manage contract finances and information
Receive Good Received Notes (GRNs) from the site and enter them against the appropriate order in the system
Timely matching of invoices to purchase order/GRN to accurately record Contract Costs
Costs Management and review of accruals against unmatched GRNs
Manage and control ticket receipts ensuring that sites send tickets in on time
Liaise with suppliers and sites to verify delivery of plant and materials to enable payment of invoices, in particular where tickets are missing or queries need resolving
Liaise with the Purchase Ledger department to match invoices with GRNs
Verify lists of all invoices, payments, and GRNs for the contract to finalise the account
Manage supplier queries where required, including when invoices do not reflect order/GRN
Assist project teams in reviewing contract costs and resolving queries through to the final account
Process Site Agent returns to ensure costs are allocated to the appropriate cost codes
Ensure prompt resolution of invoice queries and timely collection of credit notes
Liaise with Finance to manage and resolve supplier invoice queries
Issue weekly Plant Book and co-ordinate/ensure it is appropriately completed and returned by the Site Agent
Finalise costs in preparation for final accounts, including recording to align with cost capture
Liaise with site to keep up-to-date with cost codes and progress on sites
Ensure site allocation sheets are maintained on projects and the information is up-to-date on the allocation of plant, staff, and materials
Provide information on contract costings as requested
File Cost information and tickets etc. as required
Deal with general cost administration queries
Ensure compliance of processes and procedures
Assisting in audits
Key Measures & Targets:
Timely and accurate cost reporting
Key Relationships:
Cost team
Senior Cost Manager
Finance team
Internal and external Supplier
Project teams
Person Specification:
The successful candidate is likely to meet the following criteria:
Essential
Experience in the use of Redsky Summit or similar integrated Finance/Business System
Experience in the Construction industry preferred, in a purchase ledger/cost clerk role
Familiar with Purchase Ledger and related processes and activities
Good administrative and organisational skills
Able to work individually as well as part of a team
Capable to complete tasks and meet deadlines
Computer Literate
