The Fleet Administrator will support the Fleet Coordinator and Fleet Supervisor in the daily management of the fleet operation. This encompasses a range of responsibilities, which include overseeing the shared fleet mailbox, facilitating enquiries, transfers, and off-hire requests, as well as managing the processing of charges in our invoicing system.
Key Responsibilities:
Process damage notifications in the system, recharging allocated drivers. Raise workshop jobs within the system for damage costs.
Maintain the Motor Insurance Database (MID) to ensure that all new hires are added, and off-hires are removed.
Maintain the DART (Dartford Charge) and TFL (Transport for London) accounts.
Process driver infringements, log all infringements and closing out outstanding penalties.
Process driver transfers and vehicle off-hires within the hire system.
Maintain accurate and up-to-date records related to the fleet, including vehicle registration insurance, maintenance logs and service history.
Request fuel cards for all new long-term vehicles, and coordinate delivery from supplier to regional contact or driver.
Manage the fuel card register adding all new cards received and removing cards for vehicles off-hired.
Complete monthly commercial van fuel spending reports.
Complete monthly telemetry regional reports
Contact suppliers for vehicle maintenance bookings.
Support Fleet Manager on working on projects
Key measures & targets:
Accuracy of hires processed.
Queries during reconciliations
Maintenance of fuel card register, DART and TFL
Key relationships:
Fleet Manager
Fleet Supervisor
Fleet Coordinator
Suppliers
Person Specification:
The successful candidate is likely to meet all of the following criteria:
Essential
Knowledge of Microsoft Office Excel
Good administrative and organisational skills
Able to complete tasks and meet deadlines.
Desirable
Experience working in a Hire, Transport or Fleet management team.
Product knowledge would be beneficial.
Commercial understanding
About BCS Group:
BCS Group, a subsidiary of Barhale Holdings Plc, is a privately owned company. We are a leading supplier of safety and construction products and services that has depots in both the Midlands and Scotland. We pride ourselves on providing a first-class service to all our customers, ensuring the right product or solution is delivered to the right location on time. With over 5,000 items within our core range, BCS Group can fulfil any order and ensure it is delivered directly via our dedicated transport fleet or those of our partners.
Manufacturing: Our capabilities include standard and bespoke signage, labels, temporary and permanent road traffic signs and bespoke steel fabrication/installation which includes footbridges, walkways, flooring, guardrails, ladders and tunnelling products.
Extensive Stock Range: Distributor of leading industry brands in PPE & clothing, traffic management, safety & lifting and site equipment products. These include Bollé, Pulsar, Globus, Rock Fall, Progarm, Portwest, Melba Swintex, Oxford Plastics, JSP, Nissen, Carters, Orafol, Crowcon, Radiodetection, Dräger, Ridgegear, and Plant Nappy.
Safety Equipment Servicing: Specialist safety & lifting repair, calibration and inspection since 1999. We have our own purpose-built maintenance and calibration facility for gas detection, cable avoidance, breathing apparatus and lifting equipment which along with our fully equipped mobile calibration unit is where all maintenance and repairs are carried out. Our staff are trained and fully qualified in the maintenance, calibration and inspection of a full range of specialist safety & lifting equipment.
Our People: With a direct workforce philosophy, the company culture is driven by our core values, which describe how we act day-to-day. We ensure all your needs are met through our national call centre and dedicated account management.
Triple Accreditation: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 and ISO 50001:2011 standards, which means our customers can have complete confidence that we have an ongoing commitment to be a safe, efficient and responsible partner.
Benefits:
As a Gold Investors in People company and a Sunday Times 100 Best Company to Work For, we are committed to investing in people. We are passionate about creating a working environment where people are supported throughout their careers, where people can enjoy security and be part of a company that cares about them.
From the moment you join us, your well-being and career aspirations will be supported by.
Competitive salary
Company Pension
Life Assurance
Private Medical
25 days annual leave in addition to 8 public bank holidays and loyalty days
8 hours volunteering
Employee Assistance Programme to support your mental, physiological, and financial well-being.
Flexible benefits via salary sacrifice
Company car/green car scheme/car allowance/Van (dependent on position)
Leadership & management training and coaching
Regular line management engagement and appraisal to support your career progression.
Development supported by internal and externally delivered training.
Flexible working arrangements
Annual salary review
Continuous service awards
