40 hours per weekMonday-FridayFree parkingAccess to Sodexo rewards hub and discountsThis role is based at Garrison Clubhouse, Queens Avenue, Aldershot.HospitalityManage the online hospitality booking system for all Imperial Sites (Hammersmith, Charing Cross, St. Mary’s & Western Eye)Coordinate the delivery of the orders with the onsite hospitality teamsPlace orders when necessary to fulfil order requirementsSupport in the delivery of orders if and when requiredManage and ensure all orders are invoiced or paid for at time of orderMaintain the hospitality microsite and update where necessary i.e. Menu changes, new offers etc.Deal with customer queries and complaintsLiaise with clients and customers relating to hospitality requestsAssist with weekly stocktaking as and when requiredCollate all hospitality orders and amounts for closing account purposes at the end of the monthAssist with any other reasonable requests to perform other dutiesComputer experience and knowledge of online booking systems would be an advantageJob IntroductionWe are looking to recruit a Unit Admin Assistant to be responsible for the efficient running of administration, cash processing and training within a busy retail unit including a fully licensed Costa/Subway and moment’to restaurant. Providing support to the general manager and unit managers in their roles. To be responsible for collation of reporting and to liaise with supervisors and managers to ensure training/ audit compliance is green.Main ResponsibilitiesProvide admin support as required across the Costa/Subway and moment’toIncoming / Outgoing post completed on timeCollating of documents relating to cash/stock/trading and health & safetyAssist other team members in day to day operational tasks where requiredLogging of information onto spreadsheetsOrdering/distribution of office stationaryFiling and maintenance of compliance paperworkInputting of staff payroll onto UDC (Payroll system) and stocktakingProcessing of invoices and following through queriesMaintain staff personnel files to company requirementsRecord and maintain monthly monitoring informationAny other reasonable request stipulated by the general managerCarrying out training that is mandatory or otherwiseAssist with ordering process to support individual units where requiredThe Ideal CandidateEssentialAttention to detailAbility to prioritise and manage own workloadCommercial awarenessOrganisationCompetent user of Microsoft OfficeDesirableIOSH Managing Safely qualificationFood Safety Level 3 qualificationPrevious administration and cash management experience
