Office Manager/Book keeper

Job Type:
Job Sector:
Admin, Secretarial
South East
Salary Description:
Job Ref:

Specialist company based in Newhaven is seeking an experienced Office Manager/Book keeper to join a growing and friendly team. The opportunity is a maternity cover, 18 months with a view to go permanent on their return due to company success and expansion.

This opportunity will offer you the chance to work for an award winning and highly innovative scientific company. If you are organised, a brilliant communicator with excellent skills in using Sage then this could be the role for you.

So about the role as Office Manager:

Reception duties, including answering incoming calls, scheduling appointments and greeting visitors.
Answering general emails and postal correspondence with suppliers and sometimes customers.
Monitoring/Booking of meeting room.
Processes employee expenses.
Processing Fortnightly BACS payment runs
Processing Requisition forms, Purchase orders and Purchase Invoices
Processing Sales order and Sales Invoices and occasionally creating quotations
Files and archives accurate records
Chasing customer payments and outstanding Purchase orders or missing invoices.
IT support, setting up new users and their PCs.
Procurement of office stationery and supplies.
HR duties, employee induction and contract. Maintaining accurate employee date.
Monthly Payroll and Auto enrolment using Sage 50 Payroll
Recording Holidays and Sickness days.
Goods in and Goods out
Weekly Bank and Credit Card Reconciliation
Petty Cash
VAT and ECSL returns
Salary journals
Assisting Accountant in completing Management accounts every month.
Arrangement of travel and accommodation for members of staff when required
Organising and auditing the company's systems, databases, and procedures
Preparing weekly reports for the directors
Any other admin support/tasks if and when required

Skills and Experience required for the role:

Prior Office Management Experience Preferred
At least 2 years Bookkeeping and Payroll Experience required.
Proficiency in Sage 50 Payroll and Sage 50c Accounts
Proficiency in Microsoft Office
Good Communication Skills, Both Verbal and Written
Exceptional Organization Skills
Professional Telephone Manner
Appropriate Mathematical Skills
Ability to Perform Under Pressure
Excellent Customer Care Skills
Ability to Maintain Strict Confidentiality
Ability to Prioritize Effectively
Keen Attention to Detail
Ability to Work Well Under Pressure
Excellent Time Management Skills
Excellent and Accurate Data Entry Skills
Positive Attitude
Reliable and Dependable
Self-motivated and able to focus in a distracting environment.
Please note, only apply if you have experience of using Sage and running payroll

Contact Details:
Tel: not in use
Contact: Kris Clare

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