Technical Assistant

Job Type:
Job Sector:
Admin, Secretarial
Salary Description:
£15.11 - £17.00 p hour
Job Ref:

Umbrella rate: £17.00 an hour Working on behalf of a Local Authority, Aatom Recruitment has an excellent opportunity for an experienced Technical Assistant on a 3 months contract with a possibility of an extension. Purpose of the role - Manage all financial systems and processes relating to the Total Facilities Management Amey (TFM) contract. Managing this key area with a value of circa 4m the post holder will need to have robust standard operating procedures in place and will need to engage with users on a regular basis regarding variable requests. Have responsibility for all other non TFM contracts relating to Facilities to ensure compliance of the standard operating procedures in place. This includes management and financial administration of all non - Amey TFM contracts. Provide regular financial information to the Head of Facilities on all areas of spend. Duties/Responsibilities - Data handling is compliant with data protection and organisational policies. Provide support and maintain log of escalated issues and manage staff responses in line with SLA and Council Policy. Proactive chase ups of suppliers, end users and staff. Issue confirmations for chargeable works which are out of scope of the Contract. Clear, accurate information is provided via the most appropriate channel. Issues requiring further investigation are highlighted and escalated Assist the team in the production of KPI and SLA reports. All financial transactions are processed correctly using the Councils SAP system, including: the raising and payment of purchase orders, limit orders, invoices, recharges and journal transactions. charge notes for traded services Purchased orders raised and paid as and when required for various adhoc items which fall out of scope of the TFM Contract. Revise and update templates to reflect changes to systems and processes. Updating of spread sheets on a daily basis to ensure all financial information is recorded and is up-to-date. Respond to all queries on time. Events and meetings are organised effectively. Minutes are taken and actions are chased as required. Equipment and materials are available to colleagues when required. Resources are ordered correctly. Effective administration of the Council's room booking system All materials are produced to the required standards and timescales. Knowledge/Skills/Qualifications/Experience - Excellent knowledge and application of IT systems and software packages including Microsoft Office Package and SAP Ability to work with minimum supervision, using problem solving skills and initiative to provide a customer focussed support service. Excellent levels of literacy and numeracy Ability to work flexibly, balancing competing priorities and meeting deadlines whilst understanding the needs, timescales and deadlines of others Ability to identify improvements to processes and systems and to share the recommendations with the wider team. Degree or equivalent Demonstrable commitment to keep up to date with relevant professional standards Experience in Account/finance Team Experience of working in a finance office and creating and reconciling financial journals Previous Finance Background Demonstrable knowledge of the policies and procedures of Local Councils Extended knowledge of finance and budgeting Knowledge of finance system High-standard research and report writing skills

Contact Details:
Tel: not in use
Contact: Kris Clare

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