Personnel Logistics Administrator

Job Type:
Job Sector:
Admin, Secretarial
£21,000 to £23,000 per annum
Salary Description:
Job Ref:

Sodexo's Energy & Resources segment have a fantastic opportunity for a skilled administrator to join our offshore personnel logistics team.

Reporting to the Logistics Team Leader, you will provide an effective, efficient and accurate administrative service and will play a key role in the successful management of our offshore teams.

If you are a strong administrator who can work with high levels of accuracy and efficiency, apply today!

Package descriptionCompetitive annual salary and pension.

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more.
Main responsibilities
Assist in the effective management of the offshore workforce's trips and movements
Update and monitor crew change rotas and all offshore personnel trackers on a daily basis
Effective liaison with operations team, clients representatives, training agencies and the HR team
Book travel and accommodation for personnel when required
Central role within the Emergency response team for exercises and real emergency situations
Liaise with 3rd party stakeholders ensuring effective deployment of offshore personnel
Update and maintain database of certificates, ensuring appropriate personnel are informed of renewal dates
Book and register all medicals and internal training courses as per authorized training request forms
File all training and medical certification and confidential employee related documentation
Create and complete relevant documentation relating to offshore personnel
Provide assistance and complete any other reasonable tasks as requested 

Ideal candidateWe'd like you to be...

A great administrator with strong keyboard and data entry skills

A customer focused and committed individual, dedicated to providing a helpful, friendly and responsive service

Able to exercise judgement and spot errors

Highly organised and able to work accurately to tight deadlines

Respectful of and have a good understanding of confidentiality in HR

A strong communicator

Able to work within a team and or independently

A proficient user of Microsoft Office programs


Experience of using SAP HR (training will be provided)

Knowledge and/or experience of offshore logistics work

Knowledge and/or experience of aviation logistics, HR administration, training and competency
About the companySodexo’s Energy & Resources team serves clients across specialist industries: oil & gas; mining and engineering; construction plus other energy sectors.

We have a dedicated team of 1,400 employees working at over 80 sites in the UK & Ireland region - often in isolated locations both on and offshore.

We deliver more than 100 services to clients, including design, construction and administration, light and technical maintenance, security, waste management, food services, sport and cultural activities, wellness and motivational programs and more.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their age, disability, gender, transgender, marital or family status, race or ethnicity, religious belief of sexual orientation are welcome to and included within our business.

All onshore and offshore operations are coordinated from our Energy & Resources segment headquarters in Aberdeen, Scotland.

Contact Details:
Tel: 01276 687 000
Contact: Ryan Candy

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